Invoice Entry Process

Current Invoice Entry Process

The typical workflow for producting an invoice in ONESOURCE and sending it to the accounts payable system for payment is shown below. The process triggers a three-way match between what was ordered, invoiced (shipped), and received. There are variations for how the invoice data enters ONESOURCE: EDI data from a vendor; invoice entry; or scan and capture.

1. Start by entering the invoice via Invoice Entry, typically line item detail is not entered.

2. Attach invoice image

3. Submit the invoice

4. Payable Approval

5. Invoice data sent to Accounts Payable department

6. Invoices posted and paid

7. Payment detail sent

8. Invoice entry process complete / repeat

Scan and Capture Invoice Process

When working with integrated suppliers, most invoices are generated in the system by electronically receiving an order against invoice data electronically uplaoded by the supplier. In other words, no scanning or manual invoice entry is required. However some orders where you are invoiced by paper, buyers have the ability to convert those invoices into an electronic format using the Scan and Capture tool.

1. Start by sending the scanned invoice PDF to Scan and Capture Provider, the line item detail will be extracted

2. Processing Time, which is one business day

3. Receive Invoice, General Ledger code invoice during receiving

4. Payable Approval

5. Invoice Data sent to Accounts Payable department

6. Invoices posted and paid

7. Payment detail sent

8. Invoice process complete / repeat